‎Apostille Documents

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The “Apostille Convention” of The Hague defined the rules of the Apostille.

Apostila only certifies the origin of the public document, not the document itself. In other words, it certifies the authenticity of the signature (signature acknowledgment) of the person, function or position held by the signatory of the document and, when applicable, the authenticity of the seal or stamp affixed to it.

Apostille was instituted to replace the legalization of documents, which were done through consulates, often complicated, time-consuming and expensive.

The Apostille Convention only applies when the country where the public document was issued (origin) and the country where the document is used (destination) are parties to the Convention.

The complete and up-to-date list of countries in which the Convention is applied can be verified at this link: https://www.hcch.net/en/states/hcch-members

In these cases, the issuance of the apostille will guarantee the recognition of the authenticity of the signature of the competent public agent endowed with public faith or of the notary who has recognized the signature of the document in the country where it was issued. Bearing in mind that both countries of origin and destination must be signatories of the Apostille Convention and that the document in question must be considered public in the country in which it was issued.

The apostille will be affixed to the document itself, after checking the authenticity of the signature of the respective issuer.

The following can be included: Criminal Records, Birth, Marriage, and Death certificates, public deeds, civil registration certificates, business documents, university degree (school history), and sworn translations, Diplomas, Criminal background checks, Commercial documents, Business agreements, FDA, IRS, Certificate to Foreign Government or other Federal Government issued documents, Documents issued by US Federal agencies, State Department processing time cannot be guaranteed due to COVID 19 related closures of walk in services FBI Background checks, IRS documents, Certificates to Foreign Government, Naturalization documents, FBI Background checks, IRS documents, Certificates to Foreign Government, Naturalization documents, among others.

We are your reliable provider of apostilling, certifying, authenticating, and legalizing documents issued in the United States for use in foreign countries by individuals and businesses.  We assist with your international document legalization needs including apostille and ordering certified copies.

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How to authenticate a document for abroad?

The use of a document abroad may require legalization or an apostille: it is a visa affixed by the embassy on the document to authenticate it. This formality may be required to conduct business abroad, to emigrate, or to export products.

Get your apostille or legalization in a few days! We have associates in all countries to assist and apostille your documents. Our experts have your document issued in US legalized or apostilled for use abroad, to avoid any tedious process and any delay in your project.

 An apostille corresponds to the authentication of the public or private document by the apostille service of the appeal court of your department, in a simplified procedure. The Hague apostille is a visa issued according to the document and if the State is a signatory to the Hague Convention of October 5, 1961. It is a stamp affixed to the document.

These two legal procedures certify the origin of the document for use abroad but do not attest to their substance. This means that the legalization or apostille procedure certifies the authenticity but not the content of the document.

The visa formality to authenticate the handwritten signature is to be carried out in accordance with conventional law and international conventions. The legalization or apostille procedure depends on the foreign destinations and administrations.

Usually, originals or certified true copies are required for apostille or legalization. The page provided must therefore bear an original signature. Certain types of certified documents are however accepted in copies: the supporting documents endorsed or legalized by the Regional Chamber of Commerce and Industry (CCIR) are most often accepted in photocopies for their legalization visa or apostille abroad.

Need to legalize or apostille a document for use abroad?

Apostille document

For an expatriation of work, export of products abroad or for business on site (creation or management of a subsidiary, transfer of shares, import, export, sale, purchase ...), administrative formalities are necessary on documents intended for abroad.

In order to be able to use a document with an organization (contracts, diplomas, powers of attorney, work visas, birth certificates or other civil status or criminal record certificate), an official institution must first authenticate it.

This formality consists of affixing a legalization visa or apostille on the document. More precisely, it is the signatures affixed to the documents that must be apostilled or legalized, for recognition in the country of destination.

We offer an Apostille and Legalization service worldwide.

The steps of signature authentication abroad

Several administrative steps must be carried out in the country issuing the document, depending on the regulations of the foreign state of destination:

Apostille legalization

 Certification by the notarial office, a CCIR, and/or the legalization office, to certify the authenticity of the document. An American institution as a first step must first certify the signature affixed to the page of the document by the foreign authority.

 Legalization by the Consulate, to authenticate the supporting document. The signature legalized by the consular authorities then makes it possible to use the document abroad. The legalization visa is affixed by the consular section of the Embassy.

Translation by a sworn translator, possibly, if documents must be accompanied by a certified translation of each page. To avoid this step, it is preferable to provide a same language to certify the authenticity. Plurilingual documents are also accepted to avoid their being translated by a certified translator, on the condition that the document to be legalized is three pages maximum.

 Apostille by an appeal court of the Ministry of Justice: this is a simplified authentication, depending on the document to be covered and only if the state concerned has signed the Hague Convention, also called the apostille convention. The apostilled signature is sufficient in this case to export the document.

Common questions:

What is Legalization for?

Legalization of the signature, quality of the signatory, and possibly a seal or stamp, on a ratified document or act established in The Hague Convention countries, includes its authentication by the Ministry of Foreign Affairs, then by the Consulate. This is a document visa issued by the consular service in the form of a stamp, stamp, or sticker affixed to the document. There is usually a legalization fee to pay, a legalization form to fill out, and a procedure to follow. The document legalized by a visa can then be used abroad.

1-What is Apostille of a document?

The Apostille of a document is, in general terms, a recognition of authenticity that is carried out by the competent authorities of the place where the document was issued. The booklet is necessary for the document to be considered valid in other countries.

2-How long does it take to post a document?

In up to 05 business days, with exceptions.

3-What is document apostille for?

The Hague booklet is an important step for anyone who wants his or her documents to be valid abroad. Its main purpose is to ensure that a national public document is recognized in another country. The Public Records Act is clear in ordering the sworn translation to be done.

4- How is done?

The handout must be provided when it is necessary to present a document in a country other than the one in which it was issued.

5- Which is?

The Apostille is a certificate of authenticity issued by signatory countries of the Hague Convention, which is placed in a public document to attest to its origin (signature, public agent position, seal, or stamp of an institution). This public document apostille will be presented in another country, which is also a signatory to the Hague Convention since the apostille is only valid between signatory countries.


Mr. Alessandro Jacob speaking about Brazilian Law on "International Bar Association" conference

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